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RULES AND REGULATIONS 


FOR THE 

IMPROVEMENT OF THE CIVIL SERVICE. 


(EDITION FOR WASHINGTON.) 


















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RULES AND REGULATIONS 

FOR THE 

IMPROVEMENT OE THE CIVIL SERVICE. 


I. Executive order of April i6, 1872. 

11 . Rules and regulations for the civil service promulgated by the President 
December 19, 1871, as amended by the executive order of April 16, 1872. 

III. Regulations promulgated by the President April 16, 1872; and schedule of 
groups prepared by the advisory board, as amended May 31, 1872. 

IV. Regulations governing admission to the Departments. 

V. Regulations governing examinations for promotion. 


(Edition for Washington.) 







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I. 


EXECUTIVE ORDER. 


Washington, A]^ril 16, 1872. 

The advisory board of the civil service, having completed the group¬ 
ing contemplated by the rules already adopted, have recommended cer¬ 
tain provisions for carrying the rules into effect. 

The recommendations, as herewith i)ublished, are approved, and the 
provisions will be enforced as rapidly as the proper arrangements can 
be made, and the thirteenth of the rules adopted on the nineteenth day 
of December last is amended to read as published herewith. 

The utmost fidelity and diligence will be expected of all officers in 
every branch of the public service. Political assessments, as they are 
called, have been forbidden within the various Departments j and while 
the right of all persons in official position to take part in politics is ac¬ 
knowledged, and the elective franchise is recognized as a high trust to 
be discharged by all entitled to its exercise, whether in the employment 
of the Government or in private life, honesty and efficiency, not politi¬ 
cal activity, will determine the tenure of office. 

U. S. GEANT. 

By the President: 

Hamilton Fish, 

Secretary of State. 





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II. 


IIULES AND REGULATIONS FOR THE CIVIL SERVICE PROMULGATED 

BY THE PRESIDENT DECEMBER 19, 1871, AS AMENDED BY THE EXECU¬ 
TIVE ORDER OF APRIL 16, 1872. 

1st. No person shall be admitted to any iiosition in the civil service 
within the appointment of the President or the heads of Departments 
who is not a citizen of the United States; who shall not have furnished 
satisfactory evidence in regard to character, health, and age; and who 
shall not have passed a satisfactory examination in speaking, reading, 
and writing the English language. 

2d. An advisory board of suitable persons to be employed by the 
President under the 9th section of the act of March 3, 1871, entitled 
“An act making appropriations for sundry civil expenses of the Gov¬ 
ernment for the fiscal year ending June thirty, eighteen hundred and 
seventy-two, and for other purposes,” shall, so far as practicable, group 
the positions in each branch of the civil service according to the charac- • 
ter of the duties to be iierformed, and shall grade each group from lowest 
to highest for the purpose of promotion within the group. Admission 
to the civil service shall always be to the lowest grade of any group; 
and to such positions as cannot be grouped or graded, admission shall 
be determined as provided for the lowest grade. 

3d. A vacancy occurring in the lowest grade of any group of offices 
shall be filled, after due i)ublic notice, from all applicants who shall 
present themselves, and who shall have furnished the evidence and 
satisfied the preliminary examination already mentioned, and who shall 
have passed a public competitive examination to test knowledge, ability, 
and special qualifications for the performance of the duties of the office. 
The board conducting such competitive examination shall prepare, under 
the supervision of the advisory board, a list of the names of the appli¬ 
cants, in the order of their excellence, as proved by such examination, 
beginning with the highest; and shall then certify to the nominating or 
appointing power, as the case may be, the names standing at the head 
of such list, not exceeding three; and from the names thus certified the 
appointment shall be made. 

4th. A vacancy occurring in any grade of a group of offices, above the 
lowest, shall be filled by a competitive examination of applicants from 
the other grades of that group, and the list of names from which the 
appointment is to be made shall be prepared and certified as provided 
in the preceding rule; but if no such applicants are found competent, 
the appointment shall be made upon an examination of all applicants, 
conducted in accordance with the provisions for admission to the lowest 
grade. 


6 


5tb. Applicants certified as otherwise qualified for appointment as 
cashiers of collectors of customs, cashiers of assistant treasurers, cashiers 
of postmasters, superintendents of money-order divisions in post-ofQces, 
and such other custodians of large sums of money as may hereafter be 
designated by the advisory board, and for whose pecuniary fidelity 
another ofiicer is responsible, shall, nevertheless, not be appointed except 
with the approval of such other ofiicer. 

Gth. Postmasters whose annual salary is less than two hundred dollars 
may be appointed upon the written request of applicants, with such 
evidence of character and fitness as shall be satisfactory to the head of 
the Department. 

7th. The appointment of all persons entering the civil seiw ice in ac¬ 
cordance with these regulations, excepting persons appointed by the 
President, by and with the advice and consent of the Senate, postmas¬ 
ters, and persons appointed to any i^osition in a foreign country, shall 
be made for a i)robationary term of six months, during wliich the con¬ 
duct and capacity of such persons shall be tested j and if, at the end of 
said x>robationary term, satisfactory proofs of their fitness shall have 
been furnished by the board of examiners to the head of the Department 
in which they shall have been employed during said term, they shall be 
re-appointed. 

8th. The President will designate three persons in each Department 
of the public service to serve as a board of examiners, which, under the 
supervision of the advisory board, and under regulations to be prescribed 
by it, and at such times and places as it may determine, shall conduct 
personally, or by persons approved by the advisory board, all investiga¬ 
tions and examinations for admission into said Departments, or for pro¬ 
motion therein. 

9th. Any person who, after long and faithful service in a Department, 
shall be incapacitated by mental or bodily infirmity for the efficient dis¬ 
charge of the duties of his position, may be appointed by the head of the 
Department, at his discretion, to a position of less responsibility in the 
same Department. 

10th. Nothing in these rules shall prevent the appointment of aliens to 
positions in the consular service, which, by reason of small compensation 
or of other sufficient cause, are, in the judgment of the appointing power, 
necessarily so filled; nor the appointment of such persons within the 
United States as are indispensable to a proper discharge of the duties of 
certain positions, but who may not be familiar with the English language 
or legally capable of naturalization. 

11th. No head of a Department, nor any subordinate officer of the 
Government, shall, as such officer, authorize, or permit, or assist in levy¬ 
ing, any assessment of money, for political purposes, under the form of 
voluntary contributions or otherwise, upon any person employed under 
his control, nor shall any such person i)ay any money so assessed. 

12th. The advisory board may at any time reqommend to the Presi- 


1 


7 


(lent such changes in these rules as it may consider necessary to secure 
the greater efficiency of tbe civil service. 

Rule adopted December 19, 1871, amended to read as follows : 

13th. From these rules are excepted the heads of Departments, Assist¬ 
ant Secretaries of Departments, Assistant Attorneys-General, Assistant 
Postmasters-General, Solicitor-General, Solicitor of the Treasury, Naval 
Solicitor, Solicitor of Internal Eeveuue, Examiner of Claims in the 
State Department, Treasurer of the United States, Kegister of the 
Treasury, First and Second Comptrollers of the Treasury, other heads 
of Bureaus in the several Departments, judges of the United States 
courts, district attorneys, private secretary of the President, embassa¬ 
dors and other x^ublic ministers. Superintendent of the Coast Survey, 
Director of the Mint, governors of Territories, special commissioners, 
special counsel, visiting and examining boards, persons api)ointed to 
positions without comx)ensation for services, dispatch agents, and 
bearers of dispatches. 

Note. —On the 10th day of January, 1872, the following provisional 
rule was promulgated by the President, which rule has been sux)erseded 
by the regulations promulgated under the executive order of Ax)ril IG, 
1872: 

14th. Pending the comjJetion of the methods of investigation and ex¬ 
amination contemplated by these rules, nothing in them shall prevent 
the ax)pointment, designation, or employment, without examination, ex¬ 
cept as already provided by law, of persons temporarily to fill va¬ 
cancies, when it shall appear that the necessities of the public service 
demand that such vacancies be immediately filled ) but such appoint¬ 
ments, (except when made by and with the advice and consent of the 
Senate,) designations, or emxfioyments shall terminate as soon as the 
details of investigation and examination for filling such vacancies have 
been completed by the advisory board. 


111 . 


REGULATIONS PROMULGATED BY THE PRESIDENT, APRIL IG, 1872; 

AND SCHEDULE OF GROUPS PREPARED BY THE ADVISORY BOARD. 

1. No person will be appointed to any position in the civil service who 
shall not have furnished satisfactory evidence of his fidelity to the 
Union and the Oonstitution of the United States. 

2. The evidence in regard to character, health, age, and knowledge of 
the English language, required by the first rule, shall be furnished in 
writing, and if such evidence shall be satisfactory to the head of the 
Department in which the appointment is to be made, the applicant 
shall be notified when and where to appear for examination; but when 
the applicants are so numerous that the examination of all whose pre¬ 
liminary papers are satisfactory is plainly impracticable, the head of the 
Department shall select for examination a practicable number of those 
who are apparently best qualified. 

3. Examinations to fill vacancies in any of the Executive Depart- • 
ments in Washington shall be held not only at the city of Washington, 
but also, when directed by the head of the Department in which the 
vacancy may exist, in the several States, either at the capital or other 
convenient place. 

4. The appointment of persons to be employed exclusively in the 
secret service of the Government; also of persons to be employed as 
translators, stenographers, or private secretaries, or to be designated 
for secret service, to fill vacancies in clerkships in either of the Execu¬ 
tive Departments at Washington, may be excei)ted from the operation 
of the rules. 

5. When a vacancy occurs in a consular ofSce, of which the lawful 
annual compensation is three thousand dollars or more, it will be filled 
at the discretion of the President, either by the transfer of some person 
already in the service or by a new appointment, which may be excepted 
from the operation of the rules. But if the vacancy occur in an office 
of which the lawful annual compensation, by salary or by fees ascer¬ 
tained by the last official returns, is more than one thousand dollars and 
less than three thousand dollars, and it is not filled by transfer, applica¬ 
tions will be addressed to the Secretary of State, inclosing proper cer¬ 
tificates of character, responsibility, and capacity, and the Secretary 
will notify the applicant who, upon investigation, appears to be most 
suitable and competent to attend for examination; and if he shall be 
found qualified, he will be nominated for confirmatiou; but if not found 
qualified, or if his nomination be not confirmed by the Senate, the Sec¬ 
retary will proceed in like manner with the other applicants who appear 
to him to be qualified. If, however, no applicants under this regulation 
shall be found suitable and qualified, the vacancy will be filled at discre- 


9 


tion. The appointment of commercial agents and of consuls wliose annual 
compensation is one thousand dollars or less, (if derived from fees, the 
amount to be ascertained by the last official returns,) of vice-consuls, 
deputy consuls, and of consular agents and other officers who are ap¬ 
pointed upon the nomination of the principal officer, and for whom he is 
responsible upon his official bond, may be, until otherwise ordered, 
excepted from the operation of the rules. 

6. When a vacancy occurs in the office of collector of the customs, 
naval officer, appraiser, or surveyor of the customs, in the customs 
districts of New York, Boston and Charlestown, Baltimore, San Fran¬ 
cisco, New Orleans, Philadelphia, Vermont, (Burlington,) Oswego, 
Niagara, Buffiilo Greek, Champlain, Portland and Falmouth, Corpus 
Christi, Oswegatchie, Mobile, Brazos de Santiago, (Brownsville,) Texas, 
(Galveston, &c.,) Savannah, Charleston, Chicago, or Detroit, the Secre¬ 
tary of the Treasury shall ascertain if any of the subordinates in the 
customs district in which such vacancy occurs are suitable persons 
qualified to discharge efficiently the duties of the office to be filled, and, 
if such persons be found, he shall certify to the President the name or 
names of those subordinates, not exceeding three, who, in his judgment, 
are best qualified for the i)osition, from which the President will make 
the nomination to fill the vacancy. But if no such subordinate be 
found qualified, or if the nomination be not confirmed, the nomination 
will be made at the discretion of the President. Vacancies occurring 
in such positions in the customs service in the said districts as are 
included in the subjoined classification will be filled in accordance with 
the rules. Appointments to all other iiositions in the customs service 
in said districts may be, until otherwise ordered, excepted from the 
operation of the rules. 

7. When a vacancy occurs in the office of collector, appraiser, sur¬ 
veyor, or other chief officer in any customs district not specified in the 
preceding regulation, applications in writing from any subordinate or 
subordinates in the customs service of the district, or from other iierson 
or persons residing within the said district, may be addressed to the 
Secretary of the Treasury, inclosing jiroper certificates of character, 
responsibility, and capacity j and if any of the subordinates so applying 
shall be found suitable and qualified, the name or names, not exceeding 
three, of the best qualified shall be certified b^^ the board of examiners 
to the Secretary, and from this list the nomination or appointment will 
be made. But if no such subordinate be found qualified, the said board 
shall certify to the Secretary the name or names, not exceeding three, 
of the best qualified among the other applicants, and from this list the 
nomination or appointment will be made. If, however, no applicants 
under this regulation shall be found suitable and qualified, the vacancy 
will be filled at discretion. Appointments to all other positions in 
the customs service in said districts may be, until otherwise ordered, 
excepted from the operation of the rules. 


10 


8. When a vacancy occurs in the office of postmaster in cities having, 
according to the census of 1870, a population of twenty thousand or 
more, the Postmaster-General shall ascertain if any of the subordinates 
in such office are suitable persons qualified to discharge efficiently the 
duties of postmaster, and, if such are found, he shall certify to the 
President the name or names of those subordinates, not exceeding three 
in number, who, in his judgment, are best qualified for the position, 
from which list the President will make the nomination to fill the 
vacancy. But if no such subordinate be found so qualified, or if the 
nomination be not confirmed by the Senate, the nomination will be made 
at the discretion of the President. Vacancies occurring in such positions 
in the said post-office as are included in the subjoined classification will 
be filled in* accordance with the rules. Appointments to all other 
positions in the said post-offices may be, until otherwise ordered, 
excepted from the operation of the rules. 

9. When a vacancy occurs in the office of postmaster, of a class not 
otherwise provided for, applications for the position from any subordi¬ 
nate or subordinates in the office, or from other persons residing within 
the delivery of the office, may be addressed to the Postmaster-General, 
inclosing proper certificates of character, responsibility, and capacity j 
and if any of the subordinates so a])plying shall be found suitable and 
qualified, the name or names of the best qualified, not exceeding three, 
shall be certified by the board of examiners to the Postmaster-General, 
and from them the nomination or appointment shall be made. But if 
no subordinate be found qualified, the said board shall certify to the 
Postmaster-General the name or names, not exceeding three, of the best 
qualified among the other applicants, and from them the nomination or 
appointment shall be made. If, however, no applicants under this 
regulation shall be found suitable and qualified, the vacancy will be 
filled at discretion. Appointments to all other positions in the said 
post-offices may be, until otherwise ordered, excepted from the opera¬ 
tion of the rules. 

10. Special agents of the Post-Office Department shall be appointed 
by the Postmaster-General at discretion from persons already in the 
postal service, and who shall have served therein for a period of not less 
than one year immediately i)receding the appointment. But if no per¬ 
son within the service shall, in the judgment of the Postmaster-General, 
be suitable and qualified, the appointment shall be made from all apj)li- 
<jants under the rules. 

11. Mail-route messengers shall be appointed in the manner provided 
for the appointment of postmasters whose annual salary is less than two 
hundred dollars. 

12. When a vacancy occurs in the office of register or receiver of the 
land-office, or of pension-agent, applications in writing from residents 
in the district in which the vacancy occurs may be addressed to the 
-Secretary of the Interior, inclosing prot)er certificates of character. 


11 


responsibility, and capacity : and if any of the applicants shall be found 
suitable and qualified, the name or names, not exceeding three, of the 
best qualified, shall be certified by the board of examiners to the Secre¬ 
tary, and from this list the nomination will be made. If, however, no 
applicants under this regulation shall be found suitable and qualified, 
the nomination will be made at discretion. 

13. When a vacancy occurs in the office of United States marshal, 
applications in writing from residents in the district in which the 
vacancy occurs may be addressed to the Attorney-General of the United 
States, inclosing proper certificates of character, responsibility, and 
capacity, and if any of the applicants shall be found suitable and qual¬ 
ified, the name or names, not exceeding three, of the best qualified shall 
be certified by the board of examiners to the Attorney-General, and 
from this list the nomination will be made. If, however, no applicants 
under this regulation shall be found suitable and qualified, the nomina¬ 
tion will be made at discretion. 

14. Appointments to fill vacancies occurring in offices in the several 
Territories, excepting those of judges of tlffi United States courts, In¬ 
dian agents, and superintendents, will be made from suitable and qual¬ 
ified persons domiciled in the Territoiy in which the vacancy occurs, if 
any such are found. 

15. It shall be the duty of the examining boardin each of the Depart¬ 
ments to report to the advisory board such modifications in the rules 
and regulations as, in the judgment of such examining board, are re¬ 
quired for appointments to certain positions, to which, by reason of 
distance, or of difficult access, or of other sufficient cause, the rules and 
regulations cannot be applied with advantage; and if the reason for 
such modifications shall be satisfactory to the advisory board, said 
board will recommend them for approval. 

IG. Kothing in these rules and regulations shall prevent the re-appoint¬ 
ment at discretion of the incumbents of any office, the term of which is 
fixed by law, and wffien such re-appointment is made no vacancy within 
the meaning of the rules shall be deemed to have occurred. 

17. Appointments to all positions in the civil service not included in 
the subjoined classification, nor otherwise specially provided for by the 
rules and regulations, may, until otherwise ordered, be excepted from 
the operations of the rules. 


GROUPING. 


DEPARTMENT OF STATE. 

Group A .1. Clerks of class four. 

2. Clerks of class three. 

3. Clerks of class two. 

4. Clerks of class one. 


TREASURY DEPARTMENT. 

OFFICE OF THE SECRETAEY. 

Group A .1. Clerks of class four. 

2. Clerks of class three. 

3. Clerks of class two. 

4. Clerks of class one. 


B . Female clerks, copyists, and counters, at $900 a year. ^ 


OFFICE OF THE FIRST COMPTROLLER f OF THE SECOND COMPTROLLER; 
OF THE COMMISSIONER OF CUSTOMS f OF THE FIRST, SECOND, THIRD, 
FOURTH, AND FIFTH AUDITORS ; OF THE AUDITOR OF THE TREASURY 
FOR THE POST-OFFICE DEPARTMENT ; LIGHT-HOUSE BOARD; BUREAU 
OF STATISTICS; AND OFFICE OF SUPERVISING ARCHITECT ; SEPA¬ 
RATELY. 

Grottp A .1. Chief clerk. 

2. Clerks of class four. 

3. Clerks of class three. 

4. Clerks of class two. 

5. Clerks of class one. 


B . Female clerks, copyists, and counters, at $900 a year. 


OFFICE OF THE TREASURER OF THE UNITED STATES. 


(iroup A 


1. Assistant treasurer. 

2. Chief clerk, cashier, assistant cashier, chiefs of divis¬ 

ions, principal book-keeper, tellers, and assistant 
tellers. 

3. Clerks of class four. 

4. Clerks of class three. 

5. Clerks of class two. 

0. Clerks of class one. 


B 


Female clerks, copyists, and counters, at $900 a year. 
















13 


OFFICE OF THE EEOISTER OF THE TREASURY. 

Group A .1. Assistant register. 

2. Chief clerk. 

3. Clerks of class four. 

4. Clerks of class three. 

5. Clerks of class two. 

6. Clerks of class one. 


B . Female clerks, copyists, and counters, at $900 a year. 


OFFICE OF THE COMPTROLLER OF THE CURRENCY. 

Group A .1. Deputy comptroller of the currency. 

2. Chief clerk. 

3. Clerks of class four. 

4. Clerks of class three. 

5. Clerks of class two. 

C. Clerks of class one. 


B . Female clerks, copyists, and counters, at $900 a year. 


OFFICE OF THE COMMISSIONER OF INTERNAL REVENUE. 


Group A 


1. First deputy commissioner. 

2. Deputy commissioners. 

3. Heads of divisions. 

4. Clerks of class four. 

5. Clerks of class three. 

G. Clerks of class two. 

7. Clerks of class one. 


# 


B . Female clerks, copyists, and counters, at $900 a year. 


SUB-TREASURY AT NEW YORK. 

Group A .1. Officers whose annual salary is $3,000 or more. 

2. Officers whose annual salary is $2,500 or more, but less 

than $3,000. 

3. Officers whose annual salary is $2,000 or more, but less 

than $2,500. 














14 


Group B .1. Officers wliose animal salaiy is $1,800 or more, but less 

til an $2,000. 

2. Officers whose annual salary is $1,000 or more, but less 
than $1,800. 

• 3. Officers whose annual salary’ is $1,400 or more, but less 

than $1,000. 

4. Officers whose annual salary is $1,200 or more, but less 
than $1,400. 


C . Clerks whose annual salary is less than $1,200. 


OTHER SUB-TREASURIES OF THE UNITED STATES AND DEPOSITORIES. 

Group A . All officers subordinate to the assistant treasurer or de- 

positaiy whose salaries are not less than $1,200, in 
the order of their salaries, (advancing by $200.) 


B . Clerks whose annual salary is less than $1,200. 


C. -.. Female counters. 


CUSTOM-HOUSES. 

OFFICES OF COLLECTOR AND SURVEYOR. 


Group A..... 1. 

2 . 


4. 

5 . 
G. 


Deputy collectors. 

Deputy surveyors, weighers, and clerks whose annual 
salary is $2,500 or more. 

Gaugers and clerks whose annual salary is $2,000 or 
more, but less than $2,500. 

Clerks whose annual salary is $1,800 or more, but less 
than $2,000. 

Clerks whose annual salary is $1,G00 or more, but less 
than $1,800. 

Inspectors and clerks whose annual salary is $1,200 or 
more, but less than $1,G00. 


A 


Night-insiiectors and clerks whose annual salary is less 
than $1,200. 


B 












15 


NAVAL OFFICE. 


Group A'. 


1. Deputies. 

2. Clerks wliose annual salary is $2,500 or more. 

3. Clerks whose annual salary is $2,000 or more, but less 

than $2,500. 

4. Clerks wliose annual salary is $1,800 or more, but less 

than $2,000. 

5. Clerks wliose annual salary is $1,000 or more, but less 

than $1,800. 

0. Clerks whose annual salary is $1,400 or more, but less 
than $1,000. 

7. Clerks whose annual salary is $1,200 or more, but less 
than $1,400. 


B . Clerks whose annual salary is less than $1,200. 


OFFICE OF THE APPRAISER OF MERCHANDISE. 

Group A .1. Assistant appraisers. 

2. Examiners and clerks whose annual salary is $2,200 or 

more. 

3. Examiners and clerks whose annual salary is $2,000 or 

more, but less than $2,200. 

4. Examiners and clerks wiiose annual salary is $1,800 or 

more, but less than $2,000. 

5. Clerks, verifiers, and samplers, whose annual salary is 

$1,000 or more, but less than $1,800. 

0. Clerks, verifiers, and samplers, whose annual salary is 
$1,400 or more, but less than $1,000. 

7. Clerks, verifiers, and samplers, w^hose annual salary is 
$1,200 or more, but less than $1,400. 


B . Clerks, verifiers, and samplers, whose annual salary is 

less than $1,200, and openers and i)ackers. 


LIGHT HOUSES AND LIGHT-SHIPS. 

. 1. Principal keepers of class one. 

2. Principal keepers of class two. 

3. Principal keepers of class three. 

4. Principal keepers of class four. 


Group A 











16 


B .1. Assistant keepers of class one. 

2. Assistant keepers of class two. 

3. Assistant keepers of class three. 

4. Assistant keepers of class four. 


INTERNAL-REVENUE SERVICE. 

Group A. . Supervisors of internal revenue. 


B . Collectors of internal revenue. 


C . 1. Assessors of internal revenue. 

2. Assistant assessors of internal revenue. 


D . Internal-revenue gaugers. 


JE . Inspectors of tobacco and cigars. 


F . Store-keepers. 


POST-OFFICE DEPAETMENT. 

OFFICE OF THE FIRST ASSISTANT POSTMASTER-GENERAL. 

Group A .1. Chief clerk. 

2. Superintendent of blank agency, and clerks of class 

four. 

3. Clerks of class three, including assistant of superin¬ 

tendent of blank agency. 

4. Clerks of class two. 

5. Clerks of class one. 


















17 


OFFICE OF THE SECOND ASSISTANT POSTMASTEE-OENERAL. 

Group A .1. Chief clerk. 

2. Topographer and clerks of class four. 

3. Clerks of class three. 

4. Clerks of class two. 

5. Clerks of class one. 


OFFICE OF THE THIRD ASSISTANT POSTMASTER-GENERAI.. 

Group A .1. Chief clerk. 

3. Chief of division of dead-letters. 

3. Clerks of class four. 

4. Clerks of class three. 

5. Clerks of class two. 

0. Clerks of class one. 


B . Female clerks at $1)00 a year. 


MONEY-ORDER BUREAU ; AND THE BUREAU OF FOREIGN MAILS ; SEP¬ 
ARATELY. 


Group A .1. Chief clerk. 

2. Clerks of class four. 

3. Clerks of class three. 

4. Clerks of class two. 

5. Clerks of class one. 


B . Female translators. 


POSITIONS OTHER THAN THOSE IN THE GENERAL POST-OFFICE AT 

^YASIIINGTON. 

Local 2 K)st-offices; separately: 

Group A .1. Postmaster. 

2. Assistant postmaster. 

3. Chief clerk. 

4. Clerks whose annual salary is $2,500 or more. 

5. Clerks whose annual salary is $2,000 or more, but less 

than $2,500. 

0. Clerks whose annual salary is $1,800 or more, but less 
than $2,000. 











18 


7. Clerks wliose annual salary is $1,G00 or more, but less 

than $1,800. 

8. Clerks whose annual salary is $1,400 or more, but less 

than $1,G00. 

9. Clerks whose annual salary is $1,200 or more, but; less 

than $1,400. 

B . Clerks whose salary is less than $1,200. 


C . Letter-carriers. 


Other postal service: 
Group A . Special agents. 


B .1. Head clerks in railway post-offices. 

2. Other clerks in railway post-offices 

3. Route-agents, and local agents. 

C . Mail-route messengers. 


INTERIOR DEPARTMENT. 

OFFICE OF THE SECEETAKY. 

Group A .1. Superintendent of documents. 

2. Clerks of class four. 

3. Clerks of class three. 

4. Clerks of class two. 

5. Clerks of class one. 

B . Female j3lerks, or copyists, at $900 a year. 


GENERAL LAND-OFFICE. 

Group A .1. Chief clerk. 

2. Recorder and director. 


















19 


3. Principal clerk of surveys, principal clerk of public 

lands, and principal clerk of private land-claims. 

4. Clerks of class four. 

5. Clerks of class three. 

G. Clerks of class two. 

7. Clerks of class one. 


OFFICE OF INDIAN AFFAIRS; PENSION-OFFICE; AND CENSUS-OFFICE; 

SEPARATELY. 

(jroup A .1. Chief clerk. 

2. Clerks of class.four. 

3. Clerks of class three. 

4. Clerks of class two. 

5. Clerks of class one. 


PATENT-OFFICE. 

Group A .1. Principal examiners. 

2. First assistant examiners. 

3. Second assistant examiners. 

4. Examiners’ clerks. 


B .1. Chief clerk. 

2. Clerks of class four. 

3. Clerks of class three. 

4. Clerks of class two. 

5. Clerks of class one., 


G . Female clerks, or coi)yists, at $900 a year. 


]}... ... Attendants in model-room and draughtman’s room. 


BUREAU OF EDUCATION. 

Group A .1. Clerks of class four. 

2. Clerks of class three. 

3. Clerks of class two. 

4. Clerks of class one. 










20 


Group ^4. 


WAK DEPARTMENT. 

I.—OFFICE OF THE SEORETAllY. 

1. Clerks of class four. 

2. Clerks of class three. 

3. Clerks of class two. 

4. Clerks of class one. 


II.—OFFICE OF THE ADJUTANT-GENERAL; OF THE QUARTERMASTER 
GENERAL; OF THE COMMISSARA^-GENERAL; OF THE PAYMASTER 
GENERAL; OF THE SURGEON-GENERAL; OF THE CHIEF ENGT 
NEER; OF THE CHIEF OF ORDNANCE; SEPARATELAL 

Group A.1. Chief clerk. 

2. Clei’ks of class four. 

3. Clerks of class three. 

4. Clerks of class two. 

5. Clerks of class one. 


Group B .Copyists at $900 a year. 


NAVY DEPARTMENT. 

Group A .1. Clerks of class four. 

2. Clerks of class three. 

3. Clerks of class two. 

4. Clerks of class one. 


DEPARTMENT OF JUSTICE. 

1.—OFFICE OF THE ATTORNEA'-GENERAL. 

Group A.1. Clerks of class four. 

2. Clerks of class three. 

3. Clerks of class two. 

4. Clerks of class one. 


11.—OFFICE OF THE SOLICITOR OF THE TREASURA\ 

Group A .1. Chief clerk. 

2. Clerks of class four. 

3. Clerks of class three. 

4. Clerks of class two. 

5. Clerks of class one. 


DEPARTMENT OF AGRICULTURE. 

Group A.1. Librarian, and clerks of class four. 

2. Clerks of class three. 

3. Clerks of class two. 

4. Clerks of class one. 

















21 


IV.—REGULATIONS GO^rERNING ADMISSION TO THE DEPARTMENTS. 

The following regulations, governing applications and examinations 
for appointment to clerkships of class one, and to all lower grades 
which are open to competition, in the Executive Departments at Wash¬ 
ington, under the Kules and Itegulations for the Civil Service, promul¬ 
gated December 10, 1871, and April 16, 1872, are hereby adopted: 

I. Every application must be made in the handwriting of the appli¬ 
cant to the head of the Department in which employment is desired. 
It must state: (1) applicant’s name in full j (2) place and date of birth ; 
(3) legal residence, and how long it has been such ; (4) education f (5) 
occupation, past and present; (6) whether ever employed in the civil 
service, and, if so, when, how long, in what branch and capacity, and 
reasons for leaving the service ; and (7) whether ever in the regular or 
volunteer Army or Navy, and, if so, when, and in what organization and 
capacity. The application should also state the grade of clerkship to 
which the applicant desires to be appointed. 

II. The applicant must certify to having composed and written the 
application without assistance; to the truth of the statements which it 
contains; to being a citizen of the United States, and faithful to the 
Union and the Constitution; and, if ever in the regular or volunteer 
Army or Navy, to liaving been Jionorably discharged. 

III. Every application must be accompanied by a certificate signed 
by two trustworthy and responsible persons, well known in the com¬ 
munity in which they reside, that the applicant is personally well known 
to them to be of good moral character, and of temperate and industrious 
habits, and to be faithful to the Union and the Constitution of the 
United States. 

IV. Every application must also be accompanied by the certificate of 
a practicing physician as to the applicant’s general health and physical 
capacity to perform clerical labor. 

V. Applications filed previously to the adoption of these regulations 
must be renewed or perfected in accordance therewith to entitle them 
to consideration. No applications from persons under eighteen years 
of age will be considered, except for the position of counters in the 
Treasury Department, applicants for which must not be less than six¬ 
teen years of age. 

Yl. All applications upon their receipt will be carefully examined, and 
those which do not conform in every particular to the foregoing require¬ 
ments, and such as show that the applicants are manifestly not quali¬ 
fied for clerical service, will be rejected, and the applicants so notified. 


22 


All other applicants will be designated as eligible for examination, and 
will be so notified. Inasmuch as applications are to be made in writing^ 
and each case is to be decided upon its merits, personal importunity 
will have no weight. 

YU. At least ten days prior to each examination, a notification to 
appear at a time and place to be stated will be mailed to the eligible 
candidates, unless it should be found impracticable to examine all of 
them, in which case a practicable number will be selected under the 
second regulation for the civil service, promulgated April 16,1872, and 
notified to appear for examination. Those not selected for examination 
will remain on the eligible list. 

To provide for a necessity for early appointments which may exist in 
some of the Departments, the thirty days’ notice required by this regu¬ 
lation may be waived until the 1st day of June next. 

VIII. All candidates for appointment to clerkships of class one, wha 
shall appear in accordance with such notification, will be subjected to a 
public comijetitive written examination upon the following subjects: 

(1) Penmanship; (2) wTiting and briefing letters; (3) elements of 
English grammar, chiefly orthography and syntax; (4) arithmetic: funda¬ 
mental rules, fractions, percentage, interest, and discount; (5) elements 
of accounts and book-keeping; (6) history and geography: general 
questions, principally such as relate to the United States; and (7) 
prominent features of the Government of the United States. 

Candidates for appointment to grades below clerkships of class one 
will be examined in like manner upon the following subjects: (1) Pen¬ 
manship ; (2) copying; (3) elements of English grammar, chiefly orthog¬ 
raphy and syntax; and (4) fundamental rules of arithmetic. 

Proficiency in penmanship, orthography, and punctuation will be 
determined principally by a review of the examination papers, and as 
far as possible the examination in all the branches will be confined to 
practical exercises. 

In examinations for appointment to positions requiring special or 
technical knowledge, such additions may be made by the board of ex¬ 
aminers to the list of subjects as the nature of the case may require. 

IX. The various subjects of the examination may be subdivided, if 
thought desirable,*iuto classes, and to each subject or class a relative 
weight, according to its importance in the examination, will be assigned 
by each board of examiners. The mode of ascertaining the result of 
the examination w ill be as follows: The degree of accuracy with which 
each question shall be answered will first be marked by the board on a 
scale of 100. The average of the marks given to the answers to tho 
questions in each subject or class will next be ascertained. Each aver¬ 
age will then be multiplied by the number indicating the relative weight 
of the subject or class, and the sum of the products will be divided by 
the sum of the relative weights; the quotient will determine the candi- 





23 


flate’s staiidiug in the examination.* Kelative weight will be assigned, 
not merely to the special qualifications of the candidates, but to their 
l^neral aptitude, as shown in the course of the examination. 

Candidates will be examined during oflice hours, and in no case will 
their examination be continued more than one day. 

X. The board of examiners will prepare a list of the persons exam¬ 
ined in the order of their excellence, as proved by such examination, 
beginning with the highest, and will then certify to the head of the 
Department the names standing at the head of such list, not exceeding 
three. When more than one appointment is to be made, the vacancies 
will be numbered, and the first three names will be certified for the 
first vacancy, the remaining two and the fourth for the second vacancy, 
the remaining two and the fifth for the third vacancy, and so on for 
the whole number of vacancies; but if, after selecting one of any three 
certified for appointment, the head of the Department shall object to 
another presentation of either of the remaining names, it shall not be 
again certified. 

XI. The examination papers of any candidate who shall have passed 
a minimum standard of sixty per centum^ but who shall fail to be ap¬ 
pointed, will, if requested by the candidate, be brought into competition 
with those of candidates who shall compete for vacancies of the same 
class and nature at other examinations occurring within one year: Pro- 
mded^ however^ That the candidate shall not have been specially objected 
to by the head of the Department under the last preceding regulation. 

XIL All examination papers will be filed, and will be at all times 
to the inspection of those interested, under such restrictions as 
may be imposed by the head of the Department. 


Approved by the Advisory Board, Washington, D. C., May 14, 1872. 


* This process may be illustrated as follows, the classification and relative weights of the subjects 
being arbitrarily assumed for the purpose : 


Subject. 

Kelative 

weight. 

Average numerical 
standing in each sub¬ 
ject. 

Product of numerical 
standing and relative 
weight for each subject. 

Candidate. 

A. 

Candidate. 

B. 

1 

' Candidate. 

1 

j Candidate. 
B. 

Peaaian.ship. 

2 

90 

' 60 

180 

1 

1 120 

Grammar and letter-writing. 

' 3 

8.7 

I 75 

1 255 

1 225 

Arithmetic and book-keeping. | 

3 

80 

1 

240 

225 

History, geography, and government. 

1 

60 

j. 90 

60 

j 90 

Gerntral aptitude. 

1 

85 

1 70 ’ 

85 

70 

Totals. 

10 

.1.1 

820 

730 



: i 



Gen era 1 n verao-p 


82 

1 73 






J 




trju lu (sum oi relative weiguis; = 04 iv s sianuing on scaie oi xou. 
730 10 (sum of relative weights) = 73, B’s standing on scale of 100. 






























24 


V.—REGULATIONS GOVERNING EXAMINATIONS FOR FROMOTION. 

L Whenever the head of a Department shall notify the board of 
examiners for such Department that a vacancy, which lie desires to fill, 
exists in any grade above class one, not excepted from the operation of 
the Eules and Eegulations for the Civil Service, the board will fix a 
time for holding an examination for the purpose, and, at least ten days 
before the same is to take place, will cause a notice to be posted in a 
conspicuous place in the Department, stating the grade and group of 
the vacancj", the date of the examination, and that the vacancy is to be 
filled by a competitive written examination of applicants from other 
grades of the group, if any such applicants shall bG found competent. 

II. The examination will be held upon the general subjects fixed for 
examinations for clerkships of class one, and upon such other subjects 
as the general nature of the business of the Department or office, and 
the special nature of the position to be filled, may seem to the board of 
examiners to require. Due weight will be given to the efficiency with 
which the several candidates shall have previously performed their 
duties in the Department; but no one who shall fail to pass a minimum 
standard of sixty centum in the written examination will in any case 
be certified for appointment. 

III. If no applicants from within the group shall be found competent, 
an examination will be held of all Vv ho shall make application in accord¬ 
ance with the regulations governing applications for admission to the 
Departments, after due public notice by the head of the Department. 
The examination will be conducted in accordance with the provisions 
for admission to the Depaijtments, as required by the fourth rule for 
the civil Service, promulgated December 19,1871, but the nature of the 
examination will be the same as in any ]>revious examination for the 
same vacancy. 

IV. The list of names from which the appointment is to be made will 
be prepared and certified in the manner provided for admission to the 
lowest grade. 


Approved by the Advisory Board, Washington, D. 0., May 14, 1872. 


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